Last Updated: December 23, 2025
Welcome to HOA-Bot. These Terms of Service ("Terms") govern your access to and use of the HOA-Bot platform, website, and services (collectively, the "Service"). By accessing or using the Service, you agree to be bound by these Terms.
By creating an account or using HOA-Bot, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, you may not access or use the Service.
You must be at least 18 years old to use the Service. By using the Service, you represent and warrant that you meet this age requirement and have the legal capacity to enter into these Terms.
HOA-Bot is an AI-powered platform designed to help homeowners association board members and administrators manage their HOA documents, particularly Covenants, Conditions, and Restrictions (CCRs), bylaws, and related governance materials. The Service uses artificial intelligence to analyze documents, answer questions, and provide organizational tools.
You must create an account to use the Service. You agree to provide accurate, current, and complete information during registration and to update such information as necessary to maintain its accuracy.
You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to immediately notify us of any unauthorized access or use of your account.
We reserve the right to suspend or terminate your account at any time, with or without cause or notice, including if we believe you have violated these Terms.
IMPORTANT: HOA-Bot does not provide legal advice. The Service uses artificial intelligence to analyze and summarize documents, answer questions, and provide information. However:
Use of the Service does not create an attorney-client, advisor-client, or any other professional relationship between you and HOA-Bot or its operators.
You acknowledge and agree that any information, analysis, or recommendations provided by the Service must be independently verified and should not be relied upon as accurate, complete, or current without such verification.
You agree to use the Service only for lawful purposes and in accordance with these Terms. You will not:
You are responsible for ensuring that documents you upload to the Service are accurate, current, and that you have the right to upload them.
The Service may impose usage limits, including but not limited to:
These limits are subject to change at our discretion. Excessive or abusive use may result in account suspension or termination.
You retain all rights to the documents and content you upload to the Service ("Your Content"). By uploading Your Content, you grant us a limited, non-exclusive, royalty-free license to store, process, and analyze Your Content solely to provide the Service to you.
The Service, including its design, features, functionality, and underlying technology, is owned by HOA-Bot and is protected by copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, sell, or reverse engineer any part of the Service without our prior written consent.
Your use of the Service is also governed by our Privacy Policy, which is incorporated into these Terms by reference. Please review the Privacy Policy to understand how we collect, use, and protect your information.
The Service may integrate with or rely on third-party services, including but not limited to:
We may change these third-party providers at any time without notice. We are not responsible for the availability, functionality, or practices of any third-party services.
The Service is currently offered free of charge during the beta period.
We reserve the right to introduce paid subscription plans or other fees at any time. If we introduce paid features, we will provide reasonable notice and your continued use of the Service after such notice will constitute acceptance of the new pricing terms.
Any future payments made for the Service are non-refundable except as required by law or as expressly stated in our refund policy at the time of purchase.
The Service is provided on an "as is" and "as available" basis without warranties of any kind, either express or implied, including but not limited to warranties of merchantability, fitness for a particular purpose, or non-infringement.
We do not warrant that:
To the maximum extent permitted by law, HOA-Bot and its operators shall not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, revenue, data, or use, arising out of or related to your use of the Service, even if we have been advised of the possibility of such damages.
In no event shall our total liability to you exceed the amount you paid to us in the six (6) months preceding the event giving rise to liability, or $100, whichever is greater.
You acknowledge and agree that:
You agree to indemnify, defend, and hold harmless HOA-Bot and its operators, officers, employees, and agents from any claims, liabilities, damages, losses, costs, or expenses (including reasonable attorneys' fees) arising out of or related to:
We reserve the right to modify these Terms at any time. If we make material changes, we will notify you by email or through the Service. Your continued use of the Service after such notice constitutes acceptance of the modified Terms.
You may terminate your account at any time by contacting us or using the account deletion feature in the Service.
We may suspend or terminate your access to the Service at any time, with or without cause or notice.
Upon termination:
These Terms shall be governed by and construed in accordance with the laws of the United States and the State of California, without regard to its conflict of law provisions.
You agree to submit to the personal and exclusive jurisdiction of the courts located in California for the resolution of any disputes arising from these Terms or your use of the Service.
Before filing any formal legal action, you agree to first contact us to attempt to resolve any dispute informally.
These Terms, together with our Privacy Policy, constitute the entire agreement between you and HOA-Bot regarding the Service.
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.
Our failure to enforce any right or provision of these Terms will not be deemed a waiver of such right or provision.
You may not assign or transfer these Terms or your account without our prior written consent. We may assign these Terms without restriction.
We will not be liable for any failure or delay in performing our obligations under these Terms due to circumstances beyond our reasonable control.
If you have questions about these Terms, please contact us at:
Email: hello@updates.hoa-bot.com
Website: hoa-bot.com
By using HOA-Bot, you acknowledge that you have read, understood, and agree to be bound by these Terms of Service.