Last Updated: December 23, 2025
This Privacy Policy describes how HOA-Bot ("we," "us," or "our") collects, uses, shares, and protects information when you use our platform, website, and services (the "Service"). By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.
Account Information
Uploaded Documents
Communications
Usage Information
Technical Information
Cookies and Similar Technologies
We may use cookies, web beacons, and similar tracking technologies to collect information about your use of the Service. You can control cookies through your browser settings, but disabling cookies may limit your ability to use certain features.
We use the information we collect to:
We do not sell your personal information. We may share your information in the following limited circumstances:
We work with third-party service providers to deliver the Service. These providers may have access to your information only to perform specific tasks on our behalf and are obligated to protect your information. Current and potential third-party providers include:
AI Model Providers
Infrastructure and Hosting Providers
Other Service Providers
We reserve the right to change service providers at any time as necessary to maintain and improve the Service.
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas, or regulatory requests).
If HOA-Bot is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your information becomes subject to a different privacy policy.
We may share your information for purposes not described in this Privacy Policy with your explicit consent.
We may share aggregated or anonymized information that cannot reasonably be used to identify you, such as statistical trends about Service usage.
We retain your information for as long as your account is active or as necessary to provide the Service.
When you delete your account or request deletion of your data:
We may retain information for longer periods if required by law, regulation, or legal process.
We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, use, or disclosure. These measures include:
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
You can access and update your account information at any time through your account settings.
You can delete your account and request deletion of your data at any time. We will process deletion requests as described in Section 4.2.
You can opt out of non-essential communications by:
Note: You cannot opt out of service-related communications (e.g., security alerts, changes to Terms of Service).
You can control cookies through your browser settings. Please note that disabling cookies may limit your ability to use certain features of the Service.
The Service is not intended for users under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that we have collected personal information from a child under 18, we will take steps to delete such information promptly.
Your information is stored and processed in the United States. If you access the Service from outside the United States, you acknowledge that your information will be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country.
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA). These rights may include:
To exercise these rights, please contact us using the information provided in Section 13.
If you are located in the European Economic Area (EEA), you may have additional rights under the General Data Protection Regulation (GDPR), including:
To exercise these rights, please contact us using the information provided in Section 13.
We may update this Privacy Policy from time to time. If we make material changes, we will notify you by:
Your continued use of the Service after such notice constitutes acceptance of the updated Privacy Policy.
The Service may contain links to third-party websites or services. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party services you access through the Service.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Email: hello@updates.hoa-bot.com
Website: hoa-bot.com
For privacy-specific inquiries or to exercise your data rights, please include "Privacy Request" in the subject line of your email.
If you are a business or organization using the Service and require a Data Processing Addendum (DPA) for compliance purposes, please contact us at the email address above.
By using HOA-Bot, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and sharing of your information as described herein.